Senior Administrative Assistant

Senior Executive Assistant DE/ENG

Experis IT Switzerland is on the search for an experienced Senior Assistant to join our Client - international company.

Location: Zurich

Contract duration: 6 months

Start date: end of July 2023

Key responsibilities:

• Complex diary management.
• Organising, preparing and coordinating of various (high level) meetings, functions and committees (including business, operations and country committees) with important internal and external stakeholders.
• Act as a central point of contact for other global and regional management offices.
• Arranging/booking of complex global travel - flights, hotels, cars etc. - in line with bank policy and guidelines.
• Lead in organising events - internal and external.
• Primary telephone and email coverage (screening calls/correspondence/emails, responding where appropriate).
• Preparing documentation of varied nature for meetings and conference calls (including highly confidential ones for internal & external clients/meetings).
• Handling outgoing mailings/mailshots to clients.
• Assist visiting international executives with scheduling, administration and on-the-ground logistics.
• Completion of expense claims (incl. travel), and processing of invoices - in line with bank policy and guidelines.
• Monitor input, update, etc. of internal management and support systems.
• Support in Office Management tasks (phone messages, copying and general office administration including mail, team absence calendars, stationery ordering, etc.).
• Taking minutes of meetings as and when required.
• Filing and general office administration as well as ad-hoc administrative requests.
• Close cooperation and coordination with the other Executive Assistants.

Your profile:

• Prior experience of working as a Senior Executive Assistant within a large service oriented organization, supporting a high powered Executive
• Prior experience in a complex international environment
• You are able to exercise discretion and diplomacy when dealing with sensitive situations, confidential documents and information
• You bring strong attention to detail - delivers accurate and high quality work
• You are able to build effective relationships across all levels and functional areas
• Ability to prioritize & multi-task, meet tight deadlines and schedules, and provide a fast and efficient turnaround of tasks
• Strong communication skills
• Able to work as part of a team and also with limited direction and supervision
• Highly computer literate with strong user skills in Email, Power Point, Word and Excel
• Fluent English both written and oral is mandatory; Fluent German is a strong desire to this role
• Positive thinker with a business solution oriented approach
• Service minded, structured and open minded working style
• Strong in communication and able to deliver a high working level
• Flexible, proactive, assertive, committed and reliable
• Quick learner
• Experience in working within a fast-paced, pressurized and very demanding environment as well as receiving work load and enquiries from multiple sources at short notice

Apply today to secure your chances in this interesting opportunity for an international fast growing company.